Board management software allows boards and their administrative staff to handle tasks related to meetings, such as sharing and editing documents and creating agendas and board packs. It also allows minutes. It streamlines meetings, provides the board with a complete record of actions and ensures that they are in compliance with the legal and regulatory requirements. The most effective systems provide a single platform that allows directors to access all of the documents required for governance before and after the meeting. This helps reduce the chance of misplacing or losing documents and helps eliminate confusion. They also keep all documents in one place, making it easier to access, annotation and review documents on any device.
When choosing a service choose a solution that has a range of governance-enhancing features, such as agenda-building, meeting preparation and minutes creation tools in addition to a secure document storage space for documents of reference. The software should be able of providing personalized reports that can tailor the information to every board member. It is important to ensure that the solution provider understands your requirements for governance, and regularly releases updates in response to changes in the processes of your board.
A good board management solution can help you quickly move away from your current paper-based process. Your board should work with you to determine which members of the board are not utilizing technology and then guide them through the process at a pace suitable for them. Your vendor of board management software will have a dedicated team to assist in this.
